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I assume in the following that the “Leadership” (board, eldership, pastoral staff, etc.) are of one mind in a shared vision. At Bethlehem Baptist Church, Desiring God, Bethlehem Urban Initiatives and The Bethlehem Institute, this vision is “We exist to spread a passion for God’s supremacy in all things for the joy of all peoples through Jesus Christ.”

With that assumption, the following guidelines are intended to guide a pastor, elder or director in writing recommendations that will help the Leadership (and, if appropriate, the congregation) understand, approve and act on significant suggested courses of action. I don’t mean that all these guidelines must be followed for every decision the Leadership must make. They apply to more major proposals—the kind that will be costly or will affect many people in important ways or may seem to the Leadership different from an assumed path. In these cases thorough, careful, Biblical persuasion is needed. The assumption behind these guidelines is that at every point truth is paramount.

1. Pray without ceasing.

That is, bathe every part of the process of decision-making in prayer. This will be largely invisible in the early stages of dreaming and conceiving if the proposal is coming from one person.

2. Meditate on the Word of God day and night.

The person or group bringing the proposal should be in the Word, ponder all aspects of the proposal from the standpoint of God’s Word, and saturate all thinking and communicating about the proposal with parts of the Word that show the wisdom of the proposal.

3. Gather true information related to the proposal.

Ideas for the future can be mistaken and unwise for several reasons. One of them is lack of relevant information: cost, people to be involved, skills needed, impact on other priorities, possible perceptions and reactions, possible outcomes in-sync with or out-of-sync with the vision.

Gathering this information involves research and imagination. One must put oneself forward into dozens of situations and imagine what the proposed reality will be like in order to have some idea of its implications. These implications are part of the information that must eventually be shared with the Leadership. The more of such information is brought to the table in advance, the more confident the Leadership will be that the proposal is workable and wise.

4. Think through as many implications of the proposal as possible.

This step overlaps with the previous one and adds “thinking” to “gathering.” Thinking requires time and energy and imagination and raw materials of information. It is hard work. It is solitary work. It requires writing, since the connectedness of thoughts are lost if they are not written down. And it requires rewriting, since the first set of connections that one sees must usually be adjusted as other thoughts come to mind. Thinking is analytical, imaginary and constructive.

One must analyze how things will work, how people will think, what costs will be, what skill will be needed, how all these will affect what already exists and how all of these relate to each other.

All along this process, imagination is required. The most persuasive leader will have the best imagination of what the future will really look like and how everything will relate to everything else. The success of his proposal will hang largely on how well he has used his imagination to foresee the implications of all that he is proposing. The quality of his leadership will be seen partly in that he has already asked and answered the questions the Leadership will have. This does not happen without hard thinking in solitude while writing.

Fruitful thinking must also be constructive. That is, one must apply one’s mind to construct an integrated whole. It will not do to simply share fragments of an idea with the Leadership. If we want Leadership to affirm our idea for the future, we should bring them a coherent, unified picture of what it looks like. This only happens through constructive thinking. This is often the hardest work. It forces us to do the kind of tough thinking that saves Leadership time and effort.

5. Write the proposal including a coherent and orderly presentation of the proposal, an explanation of it, the implications and the rationale.

First, state the proposal clearly and briefly in a few sentences.

Second, explain the proposal. That is, unpack its terms and make sure that it is clear.

Third, spell out the implications: people involved, time commitments, expenses, effects on present practices and people, etc. Foresee and state fairly and answer as many objections as you can.

Fourth, give a compelling rationale that would justify the implications and link the outcomes to the Vision.

6. Give copies of this written proposal to the Leadership sufficiently in advance of the meeting at which it will be considered.

Avoid pressure to act without adequate time for discussion and prayer.

7. Read the proposal to the Leadership or read a coherent summary of its key parts at the meeting when it is to be discussed.

Most busy people will not have the details in their mind when they come to a meeting and will need to hear the written proposal or a well-prepared summary of it. It is almost always a mistake to try to “talk one’s way through it” as though that would save time. Generally, it does not save time and is harder to follow than a simple reading or a well-prepared summary. In addition, by jumping around in the paper, one often loses the listener who cannot follow. If significant things need to be added to the paper by means of a “walk through,” the written proposal was probably not thorough enough.

8. Seek a thorough discussion of the proposal with all the Leadership urged to participate in the discussion. Allow the head of the Leadership group to guide the discussion to appropriate action.

The person bringing the proposal should be a well-prepared advocate but not usually the leader of the discussion. After the presentation, he should speak when asked questions or given permission but not dominate the discussion. He should encourage the Leadership to give themselves to prayer and the Word in the process.

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Arnel P. Gabon

commented on Jan 14, 2014

That how we use in the ministry but not as clear as we saw each ministry.Thanks for ptr for this helps me a lot.

Markyle Corbilla

commented on Mar 9, 2015

According to Mr. Piper and many Calvinists, everything is planned and ordained by God and has control of every minute detail of man's life, actions, thoughts, etc., and man has no choice or free will. If this is true, then there is no need to make guidelines for leadership, they will be useless. In fact, there is no need for man to do anything because according to Calvinism, everything will be controlled by God anyway. No need to preach the Bible, the gospel, no need to preach holiness, etc. But praise God, Calvinism is not true.

Dan Thornton

commented on Mar 9, 2015

It's obvious that Mr. Corbilla doesn't understand the teachings of either Mr. Piper or of most Calvinists. I recommend doing some research. Their stances are readily available.

Henry C. Jaegers

commented on Mar 10, 2015

I don'tr meam to defend or deny the teachings of John Calvin, but I have his institutes and all of his commentaries on the Bible and have found him to be an honorable man and a careful expositor of scripture.Most Calvinists that are graduates from their schools and seminaries have received what they are taught as teachings by Calvin.His commentaries and institutes far surpass what these ministerial students are taught. If you want to know what Calvin taught read his commentaries and find out the truth for yourself. The schools that claim his teachings have corrupted them by adding their interpretations of what he taught. That is not truth that is presumption.

Dennis Cocks

commented on Mar 10, 2015

I heard John Piper preach at a pastor's conference once. He said, "Even our evil thoughts come from God." I still have the CD of the message. He did say it. I really wasn't familiar with who he was then, but I knew what he said was blasphemous. "Let no man say when he is tempted, I am tempted of God. For God cannot be tempted with evil, neither tempteth He any man." James 1:13

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